Google Apps : Can There Possibly Be a Downside?

If using Google Apps has any disadvantages, they mostly revolve around your personal relationship with your Internet connection. Assuming you do have a decent connection (something high-speed in nature is best), you’re good to go. If you don’t have an Internet connection, turn off the lamp and start dreaming. You must be online to use Google Apps. Checking your e-mail, updating your calendar, and collaborating on a document require online interactivity. Google Apps doesn’t work without an Internet connection. Internet connection speed is important, too: Google Apps does work over dial-up connections, but it’s so slow. (Nevertheless, you can always connect with dial-up when you’re away from your high-speed connection.)

When deciding whether to use Google Apps, remember that all these services are in perpetual beta, meaning that unlike traditional software that gets a new, big update every year or so, Google is constantly updating its services and adding new features. Although the most common features are fully implemented, you should check to make sure that the features your organization needs are available. (Along those lines, you may occasionally notice a slight difference between what you see on your screen and what you see in the figures in this book if Google made an update after this book was published.)

The upside, of course, to the perpetual beta model is that by the time the features of the new version have been rolled out, Google Apps users are already familiar with the changes, so you have to deal with only a minimal learning curve. When you and your fellow users get up to speed, you just need to keep using the products to stay up to date. And keeping ahead of the curve is an advantage, all by itself.